INSURANCE / AIRLINE

COVERED EXPENSES / PROGRAM FEE

Program Fees are quoted based on current foreign exchange rates.

ART - POLI endeavors to keep prices as published but if there are exceptional costs increase beyond our control,

ART - POLI reserves the right to increase fees to meet those costs. We ask participants to purchase their Yen looking at the daily exchange rates and buy when the rate is the low. American money cannot be used in Japan and Yen will be necessary to purchase items from the grocery store like food or souvenirs.

A packet explaining all the travel information you need to know about Yen, will be included with your ART - POLI Japan travel documents.

HEALTH

All participants must be in good health

and able to walk a mile a day, this includes stairs. You will need to fill out the medical form and return it to

ART - POLI.

PASSPORTS / VISAS / GREEN CARDS

All participants must have a valid passport. Your passport expiration date must be at least six months or more after the departure date. Departure date meaning the date you leave Japan. Americans do not need a visa for Japan if you are staying for less than three months. Non-US citizens need a VISA.

In order to obtain a VISA call the Consulate of your country or city and find out what VISA is needed for your nationality. All participants that require a VISA also need an up to date valid America VISA or Green Card. You will not be able to leave the country without it.

CANCELLATIONS / INSUFFICIENT

SIGNS-UPS/ HOUSING RULES

ART - POLI reserves the right to cancel any trip prior to departure for any necessary reason for insufficient sign-ups. The refund of all payments received shall release ART - POLI from any further liability.

A cancelled trip due to insufficient enrollment would occur two months prior

to departure. If a trip is cancelled due to an act of God, terrorism, war or extreme weather conditions like a flood or earthquake, ART - POLI will refund all money not spent in advance and use its best efforts to recover the most we can of the balance as soon as possible. If the apartment’s fees have already been spent, ART - POLI will do its best to have similar apartments in the general area.

The housing contract between the apartments are with the participants in the program and their landlord, not

ART - POLI. You will be given a form to request what type of apartment and room you would want prior to leaving America.

You will not be able to change your request after you sign your Housing contract. ART - POLI is offered apartments from Japanese housing landlords with a group rate. Cancellations would affect the group rate.

Travel insurance is highly recommended incase of participants last minute emergencies or illness. ART - POLI is not responsible for the cancellations due to a participants change of mind, illness or emergency.

These paragraphs along with the necessary liability forms signed by each participant define ART - POLI responsibility with respect to the trip. Please read this carefully, payment of your deposit represents your acceptance of these following terms and conditions.

INSURANCE /AIRLINES

Participants can make their own airline reservations. We can also reserve them for you at no cost. If you agree to the chosen airline, you will pay the airline directly. ART - POLI is not responsible for those fees. If purchasing your airline ticket make sure, the dates are correct with the ART - POLI Italy program dates.

Check with your airline about their rules and insurance. ART - POLI is not responsible for your airline tickets, cancellations, fees occurred from change, interruption of service, seat change, damaged or lost baggage. In event of a problem, participants must look into defaulting the airline.

ART - POLI asks all participants to arrive at the airport in Japan between 12pm and 2pm. You will leave America and arrive in Japan the next day. When leaving for Japan all participants should arrive EARLY incase of travel interruption.

If your plane would have a delay take the next plane leaving for Japan. Call the program director, when you arrive at the airport and take a taxi directly to your apartment.

You will receive from ART - POLI all the necessary travel preparation and “incase of emergency” documents. Carry this packet with you (in your carry on luggage or purse) until you get to Japan.

ART - POLI recommends you purchase travel insurance. This type of insurance protects you from air and program costs due to cancellations, illness, natural disasters, or terrorism.

DRUGS AND HEAVY ALCOHOL

Participants that want to drink heavy and party the ART-POLI Japan trip is not for them. ART - POLI is an educational art trip fostering participants who are mature, responsible and drug free.

Any participant found taking drugs, drinking excessively or presenting himself or herself in an unwanted matter,

including sexual harassment or any

non-appropriate behavior will be asked to leave the program and will not be refunded any program costs.

They will be held accountable for all Japanese rules and laws regarding these matters. Participants will sign an agreement understanding the expectations for the program.